CREATING A SHARED MAILBOX
You may also create mailboxes that can be shared by two or more users. The shared mailbox support also allows users to have both personal and shared mailboxes, which can be accessed using a single account. This easily manages e-mail for a group of people since there is no need to create a group login name. This eliminates the process of creating multiple copies of a single message to be sent to different people:

To create a shared mailbox, click the Add Shared Account button on the left menu frame, then follow these steps:

  1. Enter values for the following fields:


    • E-mail Address
      The e-mail address of the new shared account needs to be registered to serve as the reference of shared mailboxes. This e-mail address will also be used by the IMAP4-capable clients, such as Outlook Express and Netscape, in accessing shared messages on the IMAP4 server. Senders use this e-mail address to reach the recipients of the shared mailbox.


    • User Name
      The name of the new shared mailbox to be created in the Message Store and Directory Server.


    • Root Directory
      The directory location of the shared account's mailboxes and messages. The default root directory path as defined in the IEMS configuration file (IEMTA.INI for Windows and IEMS.CONF for Linux) is already displayed in the form. You can easily change the root directory of the shared account by altering the default value.

      For Windows the default root directory path is <install directory>\MsgStore while for Linux, it is /var/spool/iems/msgstore.


    • Members
      Select the Message Store users that will have access to the shared mailbox account being created. Initially, all registered user accounts in the Message Store is displayed in the list box. To select the members of the new shared mailbox account, simply highlight the account names corresponding to these users in the Members field.

      NOTE: A notification screen appears once a user has been successfully added.



  2. Click the Add button to save the newly created shared account to the message store.